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Request for Proposals/Bid Packages

The Elizabethtown Area School District periodically solicits proposals for goods and services through a competitive Request for Proposal (RFP) process. This page serves as the official source for active RFP opportunities and related procurement information.

Vendors interested in submitting a proposal should carefully review the specifications and requirements for each opportunity and submit all requested documentation by the stated deadline. Please check this page regularly for new bid requests and procurement opportunities.

Open Request For Proposals

Cloud-Based CCTV Video Management System (VMS) Replacement

The Elizabethtown Area School District invites qualified vendors to submit quotes for a Cloud-Based CCTV Video Management System (VMS) Replacement.

The purpose of this RFQ is to replace the District's current on-premises exacqVision video management platform with a cloud-based solution while retaining the District's existing camera infrastructure.

Special instructions to potential vendors:

  • Vendors shall submit one (1) electronic quote via email to: Austin Henderson at austin_henderson@etownschools.org
  • Questions regarding this RFQ must be submitted in writing no later than June 5, 2026, at 12:00 p.m. local time.
  • Quotes must be received by Friday, June 12, 2026, at 2:00 p.m. local time.
  • The District may request demonstrations, clarifications, or additional information during the evaluation process.
  • The District reserves the right to reject any or all quotes, waive informalities, request clarifications, negotiate with selected vendors where permitted, and award in the best interest of the District.
  • RFQ Bid Package
  • Addendum No. 1 - Vendor Questions and District Responses

Closed Request for Proposals

Guaranteed Energy Savings Performance Contract - East High Street Elementary

Special instructions to potential bidders:

  • The Elizabethtown Area School District invites qualified Energy Service Companies (ESCOs) to submit proposals for a Guaranteed Energy Savings Performance Contract.

  • The focus of this RFP is HVAC system improvements at East High Elementary School.

  • Vendors shall submit one (1) original, one (1) copy, and one (1) digital/PDF of the completed proposal in a sealed envelope clearly marked “Proposals for Guaranteed Energy Savings Act.”

  • Digital/PDF proposals must also be emailed to tom_strickler@etownschools.org

  • All proposals must be received by Monday, September 15, 2025 at 1:00 p.m.

  • Proposals will be acknowledged at the District’s public meeting on September 23, 2025, but will not be read aloud.

  • RFP Bid Package

Janitorial Services

Special instructions to potential bidders:

  • The Elizabethtown Area School District School District invites qualified vendors to submit proposals for Janitorial Services.
  • Contracted services will begin  July 1, 2025.
  • The vendor shall submit three (3) signed copies (1 original, 2 photocopies) of the completed proposal in a sealed envelope clearly marked “JANITORIAL RFP”.

  • A mandatory walkthrough of the facilities will be held on Thursday March 20, 2025, at 9 a.m.

  • All proposals must be received by Friday, April 4, 2025 at 11 a.m.
  • RFP Bid Package

Contracted School Bus Transportation Services

Special instructions to potential bidders:

  • The Elizabethtown Area School District School District invites qualified vendors to submit proposals for Contracted School Bus Transportation Services.
  • Contracted services will begin with the 2024-2025 school year and run annual through the end of the 2028-2029 school year.
  • All proposals must be received by April 2, 2024, at 11 a.m.
  • Mail or deliver proposal to the following address: Elizabethtown Area School District, Attention:  Mr. Tom Strickler, Chief of Finance and Operations, 600 E. High Street, Elizabethtown, PA 17022
  • RFP Bid Package
  • RFP Addendum 

Bid Package - New Athletic Field House

Special instructions to potential bidders:

  • The Elizabethtown Area School District is requesting bids for the construction of a new athletic field house.
  • All proposals must be received by September 13, 2023, at 2 p.m.
  • Bids must be submitted to the attention of Tom Strickler, Chief Finance and Operations Officer.
  • RFP Bid Package