Computer Backups

  • hard drive

    There seems to an ongoing number of tech requests related to computer laptop hard-drive failure. Because the hard-drive has movable parts, it will sometimes “fall victim” to damage that results in the need for repair, or in most cases, replacement. Some suggest that its not a matter of IF the hard-drive will fail but in reality a matter of WHEN. Whether or not the content from the hard-drive can be retrieved is not an exact science and varies with each case. Unfortunately, even with our best efforts, some of the hard-drives are beyond repair and none of the content on them is retrievable. As a result, I want to encourage all staff to routinely back up the content on your laptop to the school server. Not only is this a good professional habit to get into but it also ensures that content can be restored in the event of a computer related failure. Technology Services is committed to supporting the back-up efforts of our district personnel. Attached you will find a tip sheet outlining the step-by-step process needed to back up your content to the server. Please take a few minutes to look through the training information and back up your content to the server. In the event you have questions, please feel free to contact technology services and/or your building technology liaison. If the need exists, our technology trainer, Christine Sklareski, is also willing to organize building level training to reinforce the back-up process.

     

    Backing up to the server Tip Sheet:

     

    Backing-Up-To-Server.pdf

     

     

    Connecting to the Staff and DO Server Tip Sheets:

     

     

     

     

    Optional Back Up Locations

     

    A wise man once said, "if you only have your files in one place then you don't really have them." Files can easily be lost if they are only stored in only one place when a computer hard drive crashes.  Backing up to the server is good but backing up to multiple places is even better.  Below are a few more options for backing up your files:

     

    • Google Drive - EASD uses Google Apps for Education (GAFE) which has no space limitations for files so you can backup all files on your district computer.  A bonus for backing up files to Google Drive is that you can access your files from any computer with an internet connection, while you're limited to be on our district's network when accessing the staff server.  Create a backup folder named with the backup date (for example, Backup-08-18-16) in Google Drive and click and drag your files into it. Delete the previous backup once you backup the next time.

    • Flash Drive - Flash drives have become extremely affordable for larger sized devices. Backing up files to a flash drive assures instant access should anything happen to the original files.